Annual Meeting Notice 2025

The Copperfield Community Association, Inc. Annual Meeting will be held at the Jefferson Ruritan Building, Thursday, November 13th, 2025, starting at 6:30 P.M.

If you need access to the Nomination form, Proxy form, approved 2026 budget and the Meeting Agenda, email copperfieldmd@gmail.com. Nominations will also be accepted from the floor on the evening of the meeting to fill open Board of Directors positions.

This meeting will provide homeowners with the opportunity to ask questions and offer input regarding the Copperfield Community. Your participation is both needed and welcomed. Please plan to attend.

Please be advised we must have a quorum to conduct the business-at-hand, and such quorum shall betwenty percent (20%) of the Owners, either in attendance or by proxy. You are asked to mail your proxy tothe address shown, or give it to a neighbor to bring, if you cannot attend.

If quorum is not achieved a second meeting will be held by zoom. Date of second meeting to bedetermined at the annual meeting and an additional notice will be sent by email with the zoom link.Those present at the second meeting or by proxy, will constitute quorum and we will conduct our annual meeting.

We look forward to seeing you on November 13th, 2025.

Rules & Regulations Rewrite

The Board of Directors along with the Architectural Control Committee have performed a re-write of the previous document titled Rules and Regulations. The new document titled Covenant Supplement for Architectural Control (CSAC) separates Article VI of the Declaration from Article VII (a) of By-Laws. 

Link to the proposed CSAC document: https://drive.google.com/drive/folders/1o1gaqDRh8xhG1oj7_Necxn0I90VM2tRB?usp=share_link

The purpose of the rewrite is to bring the Architectural Control documents up to date with MD law, define areas of the Covenants in Article VI that specifically address Architecture Control that were undefined, and to reflect our practices and policies more accurately. You will find some architectural controls modified, some eliminated, and updates to the application process and communications.

When adopted these documents will supersede the current Rules and Regulations and the current Rules and Regulations will be discarded.

The Covenant Supplement for Architectural Control does not replace or supersede the Declaration of Covenants or the By-Laws of our Association. 

Before adoption there will be a sixty (60) day period for members to ask questions, and provide the board with any comments or suggestions to improve them. The board will gladly accept verbal questions, comments, or suggestions at any of the regularly scheduled meetings, via email (copperfieldmd@gmail.com) or you can mail your comments to: Jefferson Property ManagementP.O. Box 67Jefferson MD 21755

To avoid miscommunication and to ensure an accurate public record, comments will not be taken by telephone.

The new CSAC document is linked here for your review. We have also included a bulleted list identifying the key changes made from the original Rules and Regulations document.

To obtain formal adoption of this re-write, Dwight (President of the Board) will be walking around to collect in-person signatures of approval. If you agree with the changes and would like to save Dwight some steps, you can submit your approval of the new CSAC document online - by emailing your approval, along with your name and street address, to copperfieldmd@gmail.com. 

Thanks for your time and consideration,

Copperfield Community Association Inc.

2025 Calendar

To download the 2025 Copperfield Calendar (including curbside pickup schedules and BOD meetings), click here.